Monthly Numbers Review
Catch problems while they're still small enough to respond to calmly.
Most service-based small-business owners check their bank balance when something feels off — a payment coming due, payroll approaching, tax time getting close, an unexpected expense landing.
What tends to happen is that reactive checking catches problems after they've already become uncomfortable.
A regular monthly review catches them while they're still small enough to respond to calmly.
The gap was structural.
Dawn Porthouse spent years doing CFO and tax advisory work for small businesses before noticing what the reports couldn't fix: most owners never develop a regular habit of looking at what they have.
She saw businesses with steady revenue feel cash-strapped every month because timing gaps between client payments created recurring mid-month squeezes she could see clearly from outside but couldn't fix from inside her reports.
She saw owners know their largest expenses by name but miss small recurring additions accumulating quietly into meaningful monthly outflows no one had decided to commit to individually but everyone had accepted collectively through inaction rather than decision.
She saw owners treat whatever was left in the bank at year-end as available for personal draw or reinvestment, then discover at filing time that a meaningful portion of that money was actually owed in taxes — by which point it had already been spent on other things.
The reports weren't wrong. The owners weren't wrong. The gap was structural: there was no recurring process for looking at the full picture privately each month in a way that built pattern recognition across months rather than within them.
Monthly Numbers Review is what she built to fill that gap.
A recurring five-part review you complete yourself each month.
For service-based small-business owners who want to read their own numbers without becoming a financial expert or hiring one. The Monthly Numbers Review Workbook walks through the same five-part review each month — cash, revenue, expenses, debt, tax awareness — connected through cash flow timing, receivables, profitability, and a closing whole-business synthesis.
What's inside
- How To Use This WorkbookPlain-language guide · 30–45 minutes per monthly cycle
- Chapter 1 — CashWhat cash actually is and why it deserves its own attention
- Chapter 2 — RevenueEarned vs collected gap and why timing matters
- Chapter 3 — ExpensesDrift detection and why small additions accumulate quietly
- Chapter 4 — DebtTotal debt position including receivables
- Chapter 5 — Tax AwarenessFederal income tax + self-employment tax + state taxes
- Closing The CyclePulls all five areas together and surfaces connections between them
Price: $37
What happens after purchase
You download the workbook immediately after purchase. It's yours forever — use it as many times as you want across as many months as you want.
Same sequence each month builds pattern recognition across months rather than within them. What's asked stays fixed so comparison becomes possible.
The workbook teaches a recurring five-part review. It does not interpret your specific numbers, prepare your taxes, or reorganize how your books look to a lender. Questions about your specific situation belong with your own bookkeeper, tax professional, or financial advisor.
There's no community to post in, no one waiting to review your answers. What you'll find inside is a recurring review you complete yourself each month.
About the author
Dawn Porthouse holds an MBA and is an Enrolled Agent — federally authorized to practice before the IRS on tax matters. She spent years doing CFO and tax advisory work for small businesses before noticing what the reports couldn't fix: most owners never develop a regular habit of looking at what they have.
Monthly Numbers Review is operated under Porthouse & Associates, LLC.